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Passport, Danish National Register and voting rights

For accompanying families of state employees posted abroad, special rules apply regarding passport, the Danish National Register and voting rights.

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Passport

Detailed information about diplomatic passports and service passports as well as application forms is only available via the MFA’s Intranet.

 

For the purpose of biometrics, applications for passports should be made in as good time as possible prior to departure.

Danish National Register

Under Chapter 6, section 24 (5) of the Civil Registration System Act, you are entitled to remain registered in the Danish National Register with an address in Denmark as state employees posted abroad during the posting and you must not  register as having left Denmark. The advantage of maintaining an address in the Danish National Register is that you may keep the yellow health insurance card (public health care system), which entitles you to treatment in the public health care system during stays in Denmark.

 

Please check which rules apply to you under Residence registration and the Danish National Register.

 

The provision of the Civil Registration System Act comprises also accompanying family. The definition of accompanying family is spouse, registered partner or a cohabitant who shares the address with the staff member in Denmark prior to departure, cf. section 24 (6). Accompanying children above the age of 18 are, however, not comprised by section 24 and must register as leaving Denmark with the National Register in their municipality of residence. Section 24 applies also to special attachés posted abroad by other ministries to serve at a Danish Mission as well as export advisers, trade commissioners, sector experts and project coordinators, but not staff who are employed directly by international organisations with Danish financial support or employed in projects financed by development assistance funds.

 

Staff who have no permanent address in Denmark on the posting date are not comprised by section 24 of the Civil Registration System Act and are not entitled to be registered on “høj vejkode”. This applies also to staff who are cross-border commuters and reside in the Øresund Region on the posting date.

 

Children born abroad during a posting may be registered with the Danish National Register in the parents’ most recent municipality of residence and be assigned a civil reg. no. under section 24 of the Civil Registration System Act. The staff member must send a copy of the child’s birth certificate to the National Register with a request to have a name certificate issued.

Voting Rights

Staff and their spouse/cohabitant with Danish nationality who have been posted abroad after 1 July 2000, and who before the posting are resident in Denmark are comprised by section 24 (5) and (6) of the Civil Registration System Act and will automatically remain included in the electoral register for elections to the Folketing (Danish Parliament), European Parliament as well as local and regional elections in their most recent municipality of residence during the posting abroad.

 

Staff who have no permanent address in Denmark on the posting date are not comprised by section 24 of the Civil Registration System Act and must therefore apply for inclusion in the electoral register for elections to the Folketing with a view to being able to vote in elections to the Folketing, referenda and elections to the European Parliament, but not local and regional elections. Please contact HR/Udeteam for further guidance.

 

Accompanying children above the age of 18 must always take steps to apply for inclusion in the electoral register for elections to the Folketing, which will entitle them to vote in elections to the Folketing, referenda and elections to the European Parliament, but not local and regional elections.

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