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Diplomats and honorary consuls in Denmark

Purpose

The Ministry of Foreign Affairs processes your personal data, and the personal data of your family and domestic staff, for the following purposes:

  • To process yours or your workplace’s enquiry to the Protocol Department and
  • To be able to cooperate with other Danish authorities and private companies regarding tasks that are carried out in the exercise of official authority vested in the Ministry of Foreign Affairs and/or other authorities, especially in regards to:
    • The issuance of residence permit cards
    • The issuance of ID cards
    • The maintenance of Copenhagen Diplomatic List
    • The issuance of certificates in regards to the purchasing of motor vehicles exempt from MOMS (VAT)
    • The issuance of letters to other public authorities
    • The processing of MOMS (VAT) reimbursement claims
    • The appointment of honorary consuls

Legal basis

The legal basis for the Ministry’s processing of your personal data follows from:

  • General Data Protection Regulation article 6 (1), litra a, b, c, d and e
  • General Data Protection Regulation article 9 (2), litra a, b og g
  • General Data Protection Regulation article 10
  • General Data Protection Regulation article 87
  • Danish Data Protection Act section 8
  • Danish Data Protection Act section 11 (1)
  • Foreign Service Act (’Lov om Udenrigstjenesten’)
  • Vienna Convention on Diplomatic Relations of 18 April 1961, cf. Act on Diplomatic Relations (‘Lov om diplomatiske forbindelser’)
  • Various host agreements with international organisations, cf. Rights and Immunities Act for International Organisations (‘Lov om rettigheder og immuniteter for internationale organisationer’)
  • The Danish Alien Act (‘Udlændingeloven’) section 47 (1)
  • The VAT Act (‘Momsloven’) section 45

Categories of personal data

Depending on the matter, we process the following categories of personal data about you:

  • In accordance with General Data Protection Regulation article 6: Name, address (both current and previous home-address and current work-address), date of birth, gender, e-mail (both private and work e-mail) phone number (both private and work phone number), title, nationality, place of birth, marital status, family relationships (spouse/partner and children) and their personal data, passport number, ID card-number, dates of respectively entry and exit of Denmark
  • In accordance with General Data Protection Regulation article 10 and Danish Data Protection Act section 8: Data regarding criminal offences
  • In accordance with General Data Protection Regulation article 87 and Danish Data Protection Act section 11: CPR-number
  • In accordance with General Data Protection Regulation article 9: Racial and/or ethnic origin, sexual orientation and data concerning health

Recipients or categories of recipients

The Ministry of Foreign Affairs may disclose your personal data to other Danish authorities as well as to private companies if the inquiry is relevant to the tasks of the Ministry of Foreign Affairs and/or the authorities and/or private companies.

In case we receive a request for access to documents in which your personal data is included, all information will normally be disclosed unless the information is confidential.

 

Transfer to recipients in third countries, including international organisations

As a main rule, your personal data is not transmitted to third countries. However, in some cases, it may occur that personal data will be transferred to foreign embassies located in third countries in the event that the embassy is accredited to Denmark.

 

Storing Personal data

Your personal data will be deleted when there is no longer a legal or an administrative need for processing it.