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Inquiries about access to documents and access pursuant to the GDPR

Purpose and legal basis
The purpose of processing personal data is to answer the request for access to public administration files or access pursuant to the General Data Protection Regulation.

The legal basis for the processing of your personal data by the Ministry of Foreign Affairs follows from Article 6(1) (c) of the General Data Protection Regulation cf. Chapter 4 of the Danish Public Administration Act, Section 2-5 of the Danish Access to Public Administration Files Act, the Danish Environmental Information Act and Article 15 of the General Data Protection Regulation.

Categories of personal data
The data that the Ministry of Foreign Affairs processes about you are ordinary personal data, including your contact information and any other personal data that you have provided in connection with your request for access. Typically, the data will be ordinary personal data, but depending on the enquiry, it may also be sensitive personal data.

Recipients or categories of recipients
In the event of your request for access to documents not being addressed to the appropriate authority, the Ministry of Foreign Affairs shall forward your enquiry to the appropriate authority in accordance with Section 7 of the Danish Public Administration Act.
If we receive a request for access to documents for a case in which your personal data is included, we will normally disclose the information unless the information is confidential.

Storing Personal data
Documents that include personal data are registered in accordance with the Access to Public Administration Files Act and are handed to the archiving authorities in accordance with The Archives Act (approximately every 5 years). If there is no longer a legal or an administrative need, your personal data will be erased.