Head of Administration/Administrative Officer

Denmark is opening an embassy in Buenos Aires! The Embassy will work to further enhance the strong bilateral relations between Denmark and Argentina and strengthen the Danish presence in South America significantly.

To help establish the new Embassy, we are seeking two dynamic, positive, and professional mission‑employed staff members to work respectively as Head of Administration and Administrative officer, depending on the level of qualifications, approach and experience. You will be part of an Administration and Consular Affairs team.

Job description:

Tasks and responsibilities will include:

• Accounting – book-keeping, invoicing, bank reconciliations, quarterly accounts, salary and tax administration etc.
• Management of the Embassy’s properties (locating premises, negotiating leases and supervising refurnishing in close coordination with the Danish Ministry of Foreign Affairs, ongoing contact to property owners, maintenance etc.)
• HR: Employment contracts and care of interns
• Handling and communicating with Argentinian authorities on diplomatic status, tax exemptions etc.
• Ad hoc administrative tasks

Depending on the qualifications of the successful applicant, duties could also include:

• Coordinating the administrative tasks and resources at the Embassy, including the driving, housekeeping/maintenance, reception etc.
• Back-up functions with passports and other consular tasks
• Managing incoming/outgoing correspondence of the Embassy

The final job description will be made when all staff has been recruited to the Embassy and will depend on the joint as well as individual qualifications and experience of each team member.

In the start-up phase of the Embassy, all staff are expected to be flexible in terms of work tasks and help out where required.

Qualifications / Requirements:

• At least 3 years of proven experience in accounting and/or administration from a similar position, preferably from a diplomatic mission or embassy.
• A bachelor’s degree or similar vocational administrative qualifications
• Excellent communication and organisations skills
• Strong personal drive and the ability to work independently while contributing to the team.
• A strong sense of responsibility, integrity and discretion
• Proven ability to navigate in and comply with complex rules, procedures, and guidelines and to stay calm at times of high work load and time pressure
• Fluency in Spanish and good spoken and written English. Danish language skills will be an asset but not a requirement.
• Strong IT skills, incl. MS Office.
• If applying for the Head of Administration position, proven leadership and management experience.

What we offer:

• A unique opportunity to be part of a brand new and dedicated team focusing on building a high performing Embassy with an excellent work environment for all staff to thrive in
• Ample opportunities for competence development
• A full-time contract based on local staff rules
• Working hours are 37,5 hours per week
• A minimum of 21 days of vacation annually
• A salary that reflects your qualifications, relevant experience and proven results
• Training by the Danish Ministry of Foreign Affairs to ensure knowledge of and compliance with the regulations relevant to administration of Danish Government funds.

The starting date is projected to be 1 February 2027 or as soon as possible thereafter. Security clearance is a strict pre-requirement for employment and may take more time.

Until the permanent chancellery of the Danish Embassy is established, the team will be working from temporary facilities centrally located in Buenos Aires.  

Application process:

If you want to contribute to the establishment of the new Embassy, we would very much like to hear from you!

Please forward a motivated application in English as well as your CV, proof of relevant education, 2-3 recommendations and/or references to the following e‑mail address: [email protected]. The application should be marked “Administration – “your name”” and be sent in one single PDF‑file.

Please make sure to clearly describe:

• how you fulfil the requirements for this position
• which others tasks you would be able to assist with
• how you can contribute to the building of the new Embassy team

Deadline: 28 October 2026.

The Embassy attaches great importance to equal opportunities for all and therefore welcomes applications from all qualified persons regardless of race, sex, religion, age or disability.

Interviews of short-listed candidates are expected to take place in early November. Interviews may be online or physical meetings, depending on the stage of the recruitment process and the location of the applicant. Only short‑listed candidates will be contacted.

The selected candidate will be subjected to a security clearance check locally and by the Danish authorities prior to employment.

Royal Danish Embassy, Buenos Aires