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Restricted procedure: Formulation of Danish Energy Agency Partnership Programme (Phase 3) - Vietnam, China, Mexico and South Africa

05.07.2019  08:35
Deadline for applications: 22 July 2019, at 9:00, Danish time

The Danish Ministry of Foreign Affairs (MFA) is seeking a consultant for the fomulation of a third phase of the Danish Energy Agency Partnership Programme (DEPP III). The programme is expected to be implemented in Vietnam, China, Mexico and South Africa and have a duration of five years from July 2020 to June 2025 and a total budget of up to DKK 200 million.

The envisioned impact of DEPP III will be created by supporting the countries’ development of strategies and policies for reaching their Nationally Determined Contribution to the Paris Agreement. It is expected that Denmark by demonstrating the opportunities from investing in sustainable low carbon solutions will be able to inform and influence decision making in partner countries. It is important that the country in question is committed to reduce greenhouse gas emissions and that there is a real demand for technical assistance from Denmark.
The country programmes will be based on a government-to-government approach through partnerships between the Danish Energy Agency (DEA) and the central governmental institutions in the partner countries responsible for the national energy and climate policy. The ambition of the programme is to contribute to better and more stable framework conditions for renewable energy and energy efficiency investments. The DEPP III will to the extent possible build upon existing partnerships and will serve as a long-term continuation of the partnership with strategic partner countries. This will strengthen the impact of the programme, as it is considered to be long-term and long-lasting.

The DEPP III will build on lessons learned from DEPP I and II, including a consolidation and focus to ensure an optimal impact. The DEPP III will focus on the four main areas of expertise from the Danish energy model defined in DEPP II, because these are areas where Denmark has built up a unique capacity and can contribute to additionality compared to other donors. Based on the project focus from the current phase of DEPP it is expected that the third phase of the programme will include the following four overall thematic areas: 1. Renewable energy and its integration in the national electricity grid; 2. Energy policy, planning and regulation with a special emphasis on renewable energy; 3. Energy efficiency planning and regulation; and 4. Support to general climate change mitigation measures.
In order to document and communicate the effectiveness, efficiency and impact of DEPP III, overall and country specific, it is imperative to develop measurable indicators, which can be used to highlight tangible results. Furthermore, the monitoring set-up and result framework must enable dissemination of outcomes not only to stakeholders but also to a wider audience.

The programme will further be streamlined based on lessons learned from the previous and existing Danish Energy Agency (DEA) bilateral programmes (mainly DEPP) and Strategic Sector Cooperation. Potential areas of streamlining the programme could materialize via: i) matching the DEAs core competencies within scenario development and energy system modelling; variable renewable energy integration; energy efficiency; district heating and wind power development with country needs ii) larger focus on Danish key competences in policy development and planning meeting the countries’ needs in their development towards compliance with the Paris agreement; iii) streamlined administrative and management set-up, and; iv) strengthened focus on synergy and cross-fertilization between the DEA portfolio of programmes and projects. It is still to be decided whether the programme will be developed as one appropriation for each of the countries or as one overall appropriation covering all countries.

The overall objective of the consultancy will be to:
a) Lead the overall process in a consultative manner in order to identify and formulate DEA bilateral programmes in three-four countries that meet demands of partnering countries  to promote renewable energy and low carbon development while taking advance from Danish experience and expertise within energy sector transition

b) Develop concept note(s), programme document(s) and all required annexes for each bilateral programme in a final format ultimately ready for approval by the Danida Programme Committee, Council for Development Policy and the Minister.

c) Assessment of the feasibility of developing a new programme under the climate envelope in South Africa including potential description of alternative program modalities. This should include but not be limited to an assessment of the possibility of developing a government to government cooperation with a government anchoring point that has mandate to induce green transition towards the targets of the Paris agreement and with the possibility of stationing a Long Term Advisor within the government institution.
The identification and formulation of the required documents will follow the latest version of Danida AMG for programmes above DKK 39 million and Guiding Principles For The Danish Climate Envelope. The assignment will be carried out as a combination of deskwork and missions to partnering countries. DEA will be involved in all steps of the preparation process and anticipates participating in all missions.

The consultant team is expected to include one international process consultant also being the overall team leader with extensive experience in working with Danida AMG in programme development within the energy sector and one international consultant with expert knowledge on capacity building aspects within the energy sector. The estimated maximum budget of the contract is DKK 1.072.000 covering a period from 9 september 2019 to 30 June 2020.

Tentative production time-line: Desk assessments and kick-off meeting are planned for mid September 2019, while missions to selected countries are planned for late September and October 2019. Concept note is to be finalized end of November and presented for the Programme Committee in December 2019. Development of programme document and second round of missions to selected countries are planned from January to March 2020 and presentation to the Council for Development Policy is scheduled for April/May 2020. Document submitted for the Finance Committee and signing of commitment letter and cooperation agreements are planned for May/June 2020. 

Tentative procurement timeline:
22 July 2019 at 9:00, Danish time: Deadline for expressions of interest
24 July 2019: Shortlisted companies to receive Standard Request for Proposal
19 August 2019: Deadline for bid/Proposal
23 August 2019: Selection of successful company  
9 September 2019: Contract starts
30 June 2020: Contract ends

Deadline for applications: 22 July 2019, at 9:00, Danish time

The standard application form should be used. Applications not using the standard form may be rejected. Applications after the deadline shall be rejected.

Download application form here.

Contact point: Department for Multilateral Cooperation and Climate Change, Danish Ministry of Foreign Affairs
Name of Programme Officer: Tobias von Platen-Hallermund
E-mail address, Programme Officer:
Telephone of Programme Officer: +45 20 26 60 12

Criteria for selection:
A minimum of three and a maximum of five applicants with references best suited for this assignment will be invited to submit a tender.