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Private company documents

If a private company needs to have a document legalised, which does not appear on the list of documents pertaining to the export of goods, the company must prepare a cover letter stating the contents of the document. Please see an example here.

The cover letter must be attached to the document. The company then has the following two options:

1. The cover letter is signed in front of the notary public (certified signature). It is up to the company who can sign on its behalf. Please note that signatures can be deposited with the city courts. Please contact relevant city court for more information.

2. The cover letter is stamped and signed by the company's chamber of commerce.

Subsequently, the document and the attached cover letter can be legalized at the Ministry of Foreign Affairs.

Powers of attorney, agreements and meeting minutes do not require a cover letter if the document in question contains an original signature from an authorised employee of the company, which has been certified by a notary public or the company’s chamber of commerce as described above.

Special rules apply to the legalisation of registration certificates and other documents issued by the Danish Business Authority. Please click here for more information.

Please note, that as a general rule all private company documents must be original, meaning they must be signed physically by an employee of the company and certified by either the notary public or the chamber of commerce. The Ministry of Foreign Affairs will only legalise verified copies made by the notary public in rare cases.

How do I receive the apostille stamp?

Once the above criteria are fulfilled and a purchase has been made through our web shop, you have the following options:

  • Submit the document in person at the Ministry of Foreign Affairs’ Legalisation Office within our opening hours. The document will be legalised while you wait.
  • Send the document by mail and enclose the receipt for the purchase of the apostille(s) as well return postage. The processing time for documents received by mail is up to five business days. Once the document has been legalised, it will be returned to you according to your preferred method of delivery.