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General information

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What is an Apostille?

An Apostille (or legalisation) is a confirmation that a signature and stamp are genuine and a certification that the signatory is entitled to sign that document. A legalisation does not verify the document’s content.

With an Apostille the signatures and stamps on the document, will be accepted in an official capacity when presented to a person, company or authority outside of Denmark.

Denmark is a member of the Hague Apostille Convention. Documents with an Apostille are valid in all countries that are members of the Apostille Convention. A list of the member countries of the Apostille Convention can be found here.

Documents to be used in countries that are not members of the Apostille Convention require an Apostille by the Legalisation Office and then, an additional legalisation by the relevant diplomatic representation in Denmark.  

What is the process?

In order to obtain an Apostille on your document, you first need to request a legalisation of the document by using our legalisation webshop. The webshop allows you to order and pay for the Apostille. Once the purchase is completed, you will receive a receipt.

To have your document apostilled, you have three options:

1. You can submit your document and the receipt from the webshop in person during the Legalisation Office’s opening hours. The document will be legalised while you wait. If you have more than seven documents to be legalised, we will have them processed and ready to be collected the following working day.

2. You can send the document by post. Please remember to enclose the receipt from the webshop. The document will be returned to you within 3-5 working days, counting from the day we recieve the document. An additional fee to cover postage charges is to be paid when ordering the Apostille on the webshop.

3. If the document is digitally signed, you can upload it in our webshop. Then you can either collect the document at our office or have the document returned to you by post.

Physical documents can only be legalised if they contain an physical and manual signature by an official Danish authority.

Documents that are issued by private individuals or private companies, such as powers of attorney and contracts, must first be legalised by a Danish authority, such as a notary public, before they can be legalised with an Apostille by the Danish Ministry of Foreign Affairs.

Fees and methods of payment

A service fee of DKK 200 per document is charged. 

If you wish to have your documents returned by post an additional postage fee is to be effected.

Payment can only be made online in our webshop.

You can find the webshop guide here.

Cash payments and foreign debit cards are not accepted.

The Executive Order on the payment for services provided by the Danish Foreign Service can be found here (only in Danish).

Legalisation of translated documents

A translated document, must be certified by a Notary Public, The Danish Chamber of Commerce, or the Confederation of Danish Industry before it can be legalised.

Please note that some countries require that both the original document and the translation are apostilled.

For further information regarding legalisation of translated documents, please see this page.

Legalisation of Public Documents within the European Union

Regulation (EU) 2016/1191 of the European Parliament and the Council on promoting the free movement of citizens simplifies the circulation of public documents between EU member states. The Regulation covers public documents such as birth certificates, death certificates, marriage certificates, certificates of partnership, adoption papers, certificates of residency and certificates on the absence of a criminal record. 


Certain documents are exempt from an Apostille if they are presented to the authorities of another EU country.

Said documents are also exempt from translation if they are presented with a multilingual standard form. The multilingual standard form is issued in connection with the issuance of the original public document, however only by specific request to the issuing authority. 

The following documents may be issued with a multilingual standard form: 

  • Certificates of Residency
  • Birth Certificates
  • Certificates of Partnership
  • Certificates of Personal data
  • Absence of criminal records
  • Certificates of Martial Status
  • Marriage certificates

For more information regarding legalisation of public documents within the EU, please visit the European e-Justice-Portal

The Regulation of Legalisation (EU 2016/1191) can be consulted here.

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Webshop

Webshop guide

Fee:
The fee for an Apostille/legalisation is DKK 200 per document.

 

Opening hours:
Monday – Friday:  09.00 – 12.00
Thursday extended opening hours: 13.30 – 15.30

You do not require an appointment to visit our office.

 

Telephone hours:
Monday - Wednesday: 14.00-15.00
Telephone: +45 3392 1233

 

Closing days 2020-2021:

9 April - 10 April
13 April
8 May
21 May
1 June
5 June
24 December - 3 January 2021


Contact information:

 

Address
Asiatisk Plads 2
DK-1448 Copenhagen K

 

E-mail:
legalisering@um.dk

 

How to find us:
Walk past the reception of the Ministry of Foreign Affairs (A) towards the harbour and turn left. 
The Legalisation Office (B) is located round the corner facing the harbour.

 

To see the location of the Legalisation Office, click here.