Position: Executive Assistant to the Consul General & Administrative Officer
Type of employment: Fixed term of 2 years with the possibility of a permanent position
Starting date: December, 2026
Location: Consulate General of Denmark, Bangalore
Deadline for application: 8th November, 2026
The Consulate General of Denmark in Bangalore is seeking to recruit a dynamic, pro-active, and positive full time Executive Assistant to the Consul General & Administrative Officer to be a part of the Administrative team at the Consulate General of Denmark Bangalore. The team comprises of consists of a Senior Administrative Officer, Accountant, Executive Assistant and Property Manager reporting to the HoM.
ICDK offer tailored services to Danish companies, start-ups, research and educational institutions, and public organisations exploring opportunities in India. Our mission is to support Danish stakeholders in navigating India’s dynamic innovation ecosystem, facilitating market entry, and connecting them with key partners. We bring home knowledge and establish strong partnerships across countries, sectors, and organisations – to turn ideas into sustainable solutions and products.
TC is the governmental export and investment promotion organization under the Ministry of Foreign Affairs of Denmark. The organization comprises all governmental activities designed to promote Danish export and foreign investment in Denmark under one roof. The Trade Council offers a wide range of services to promote Danish export and to assist companies with establishment on the Indian market.
You will be working under the leadership of the Consul General - Head of Mission and in close cooperation with experienced Trade/Innovation Advisors in sectors such as energy and life sciences. You will serve as the primary coordination point for the Consul General’s office, maintaining effective communication with internal teams and external stakeholders.
At the Consulate General of Denmark, we focus on ensuring synergies across our three teams incl. TC, ICDK and Invest in Denmark. Moreover, we have a strong focus on ensuring close cooperation with relevant teams and colleagues at the Embassy of Denmark in New Delhi.
You are expected to be a team player, excel in clear communication, have some experience with project or team management, and be flexible and ready to contribute to tasks outside of your own portfolio - all required qualities for operating the complex and diverse portfolio of the Consulate General of Denmark in Bangalore.
Main tasks and responsibilities:
Executive Assistant to the Consul General
- Professional management of the Consul General’s schedule/calendar and contacts in alignment with strategic objectives and institutional priorities
- Ensure timely and accurate management of information flows
- Organize meetings, events, and incoming delegation visits professionally
- Draft, review, and coordinate professional correspondence, official emails invitations, meeting requests, and internal communications.
- Plan and coordinate travel, including itineraries, transport, accommodation, and supporting documentation.
- Liaison on protocol with the Embassy of Denmark in New Delhi, DPAR of Karnataka State Government, and Ministry of External Affairs
Human Resources & Other Administrative Tasks
- Support the Consul General in coordinating HR-related activities in accordance with MFA’s policies and applicable regulations
- Handle recruitment of local staff and Danish interns, onboarding, offboarding, staff administration, employee documentation, and personnel information on internal systems with utmost confidentiality
- Act as the Administrative Coordinator for interns from Denmark in accordance with the rules of the Ministry of Foreign Affairs
- Assist in coordinating performance review cycles, probationary reviews, staff development activities, and related documentation in collaboration with the Consul General
- Support workforce planning, organisational changes, staff transitions, handovers, and changes in diplomatic personnel
- Contribute to miscellaneous office administration and daily operations of the Chancellery aligned with colleagues in the admin team
- Coordinate vendor services for general facilities, IT, and entertainment
- Ensure administrative compliance and liaising with Compliance Officer in New Delhi
- Handle the general official mailbox and HR mailbox of the Mission
Security Co-ordination
- Ensure that the mission is compliant with security, safety, and GDPR protocols
- Maintain and implement Mission Specific Security Instructions in coordination with the Consul General and Regional Security Advisor
- Maintain and update security related Standard Operating Procedures including training of staff and briefing of new employees
- Collaborate with the Consul General, Regional Security Advisor, Security Responsible at Embassy of Denmark in New Delhi, Property Manager in Bangalore, local security provider and local police authorities
Any other tasks as may be assigned by the HoM.
Required qualifications:
- Relevant educational background, preferably in International Relations, Public Administration, Management, or a related field.
- Minimum 4-5 years of relevant experience with in executive assistance, senior leadership coordination, office management, or a comparable role.
- Proficiency in both spoken and written English
- Excellent communication and interpersonal skills
- Excellent organizational and multitasking skills
- A high sense of responsibility
- Ability to work independently and efficiently
Desired qualifications:
- Pro-active and self-motivated to meet and exceed expectations.
- Knowledge or experience from Denmark/Nordics/Europe either from work or study would be a benefit
- Experience working in a diplomatic mission, government institution, international organisation, or multicultural environment is highly desirable
- Well-developed problem-solving skills and opportunity driven.
- Open-minded and curious about new ideas and execution.
- Highly effective interpersonal and negotiation skills in high-pressure situations.
- Ability to work effectively in a team-based environment.
- Flexible and adaptability to changing needs and requirements.
We offer:
- An exciting, inter-cultural and dynamic work environment with a wide range of diverse tasks.
- An opportunity to work within the Ministry of Foreign Affairs of Denmark at a medium sized representation, where we have all the diplomatic tools at our disposal and you will be involved in many different activities.
- Great opportunities for further development of your professional and personal competences.
- A large degree of self-dependence and work-life balance.
Employment conditions
- The position falls within salary grade 3 in accordance with the Salary Policy for Local Staff at the Consulate General of Denmark in Bangalore and Embassy of Denmark in New Delhi. All 6 salary grades comprise 15 steps. The assigned grade and step of the selected candidate will reflect qualifications, relevant experience and proven work-related results.
- Your standard working hours will be 37 working hours per week including paid lunch break of 30 minutes per day. Three months’ probationary employment would be applicable.
- Medical coverage (80:20, where 80% of the medical expenditure is reimbursed by the Consulate) for you and your immediate family members.
- As part of your salary, you will be enrolled in the EPF-scheme.
- 13-month salary according to the Schemes of the Ministry.
- You will be entitled to 25 days of paid leave per full year of work (2.08 days earned per month)
- Communication equipment incl. mobile device needed in order to carry out the role.
Application and recruitment process
To apply for the position, please send your application (cover letter, CV, proof of relevant education, recommendations and 2 references) in English ATTN: Hiring Committee, [email protected] with subject line “Application for EA to CG & Administrative Officer, Bangalore – [your name]” no later than 8th November, 2026.
The Consulate General is obliged to follow EU-rules of handling personal information (GDPR) when we receive and process job applications. Our processing of personal information will rely on your consent (art. 6, no. 1 litra a). Please read the privacy policy of the Danish Ministry of Foreign Affairs before applying (http://um.dk/en/about-us/organisation/contact-information/the-ministry-of-foreign-affairs-of-denmark-personal-data-policy). By sending your application, you actively consent to our processing of your personal information. In the above-mentioned policy you can read more about your rights (among others your right to withdraw your consent), how we process your data and how to complain about our processing of your personal data.
You can apply in two ways:
- Applicants with Danish MitID: The application must be sent to the Consulate General through eBoks. Applications through e-Boks/Borger.dk must be send to the Ministry of Foreign Affairs (Udenrigsministeriet) with the recipient marked as “Consulate General Bangalore” and the subject “Application for EA to CG & Administrative Officer, Bangalore – [your name]”
- Applicants living outside of Denmark who do not have MitID: The application should be sent either via e-mail to [email protected] marked “Application for EA to CG & Administrative Officer, Bangalore – [your name]” or letter post. If you apply via letter post, kindly send your application to the Ministry of Foreign Affairs (address below) and send a notification about your letter post application to [email protected]
Consulate General of Denmark
142, 4th Main Rd, Defence Colony, Indiranagar
Bengaluru, Karnataka 560038
The Consulate General of Denmark attaches great importance to equal opportunities for all and therefore welcomes applications from all qualified persons regardless of race, sex, religion, age or disability.
The chosen candidate must present a “No Criminal Record” and pass security clearance by the Danish authorities prior to appointment.
Questions
For any questions regarding the position, please contact us at [email protected].
