Executive Assistant to the Defence Attaché/Communication and Public Diplomacy Advisor

Position: Executive Assistant to the Defence Attaché/ Communication and Public Diplomacy Advisor

Type of employment: Full time position. Two-years duration with the possibility of extension.

Starting date: 1 September 2026

Location: Royal Danish Embassy, 29-6 Sarugaku-cho, Shibuya-ku, Tokyo 150-0033, Japan

Deadline for application: 19 June 2026 COB by email. 

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The Royal Danish Embassy in Tokyo is seeking an academic officer to function as Executive Assistant to the Defence Attaché (part time) and drive our work within Communication and Public Diplomacy as Public Diplomacy Advisor (part time). The distribution between the tasks related to the function as Executive Assistant and PD Advisor will be half/half.

Main tasks and responsibilities

The Royal Danish Embassy in Tokyo is an ambitious and dynamic workplace. We are a public Danish authority, who works to promote the bilateral relations between Denmark and Japan. 

The Defence Team is responsible for the Embassy’s engagement with Japan on defence, security, cyber and resilience matters, spanning both policy and practical military cooperation. Established only a year ago following the accreditation of the Defence Attaché, the team offers a unique opportunity to contribute to the development of a growing bilateral cooperation in an area of increasing strategic importance to Denmark and Japan.

The Embassy’s Political, Economic and Public Diplomacy Team plays a key role in promoting Danish strongholds to a broad Japanese audience. The team plans and executes the Embassy’s ongoing outreach efforts including digital communication through the Embassy’s social media platforms and collaboration with Japanese media. The Team is also involved in organizing events at the Embassy as well as in cooperation with external partners. You may also be involved in the planning and execution of ministerial visits, parliamentary visits, and other high-level engagements.

Qualifications

We are looking for a colleague who:

  • Holds a relevant academic degree (e.g. in political science, communications, international relations or a related field).
  • Has at least 2 years of relevant professional experience.
  • Has a high proficiency in English (fluent both oral and written) and Japanese (native speaking level both oral and written).
  • Has a strong interest in defence, security and international affairs.
  • Has a strategic mindset and the ability to translate political priorities into concrete communication initiatives.
  • Has strong planning and execution skills.
  • Is highly organised and pays close attention to detail.
  • Is a team player and contributes to a positive working environment.

It is an advantage if you have:

  • Experience working with government institutions or public sector stakeholders.
  • Experience with defence, security or foreign policy fields.
  • Professional experience with social media platforms and knowledge of the Japanese media landscape.
  • Knowledge of Denmark and Danish strongholds – including on Danish political priorities and values.

We offer

  • A possibility to be part of a dedicated team working to strengthen the relations between Denmark and Japan.
  • A chance to work proactively with public diplomacy and communication with a high degree of independence.
  • A positive working environment in a dynamic, international atmosphere.
  • Great opportunities for further development of your professional and personal competences.

Employment conditions

  • You will be offered a full-time employment for 2 years, with the possibility of extension, on a local contract based on the relevant legally binding labour market rules of Japan.
  • Your standard working hours will be 40 hours per week with flexibility in organizing your own daily working hours.
  • You will be entitled to paid vacation (25 working days for a full year). Further to this, the Embassy observes a number of paid public holidays equal to the number of public holidays in Denmark.
  • Your salary will reflect your qualifications, relevant experience and proven work-related results.

Application and recruitment process

To apply for the position, please send your application to the Embassy (cover letter, CV, proof of relevant education/experience and 2-3 references or recommendations) in English to [email protected] no later than end of business on 19 June 2026. Please mark you application: “[NAME,] Application Defence and Public Diplomacy”]

Note: The application must not contain personal information that is sensitive under the definition in the European GDPR regulations[1] nor under the definition of confidential data under Danish data protection rules.[2]

The Embassy attaches great importance to equal opportunities for all and therefore welcomes applications from all qualified persons regardless of race, sex, religion, age or disability.

Selected candidates will be invited for interviews which are expected to take place in the weeks following the application deadline. 

The chosen candidate must pass and maintain security clearance by the Danish authorities prior to appointment. The application is initiated by the Embassy.

Questions

If you have any questions regarding the position or application procedure, please send your inquiry in English to [email protected]

About us

The Danish Embassy is part of the Danish Foreign Service. The Embassy is an ambitious, high-paced and dynamic workplace with approximately 40 employees, 7 of whom are posted from the Danish Ministry of Foreign Affairs and other Ministries in Denmark. 

For more information about the Embassy visit https://japan.um.dk/.