Template for Process Action Plan (PAP)

Time line	Country policy paper	Country programme	Documentation
Min. 24 months prior to the minister’s approval of the Country programme	Dialogue and analysis in the priority country regarding the Country policy paper
Min. 20 months prior to the minister’s approval of the Country programme	Drafting synopsis for the Country policy paper	The Country programme budget is inserted into the proposal for the Finance Act – hearing will be sent out by UGS (normally in February/March)	Draft synopsis for the Country policy paper
Min. 19 months prior to the minister’s approval of the Country programme	Public consultations of the synopsis for Country policy paper – min. three weeks prior to presentation to the Danida Programme Committee	Synopsis for the Country policy paper
Min. 18 months prior to the minister’s approval of the Country programme	Presentation of synopsis for the Country policy paper to the Danida Programme Committee	Planning of design and formulation. Process Action Plan	Synopsis incl. Annexes: Screening notes, the budget support criteria etc. Résumé of responses from public consultation and proposal of how/whether these responses will be incorporated. Process Action Plan for Country programme development up to signing of commitments.
Min. 17 months prior to the minister’s approval of the Country programme	Presentation of synopsis to the Ministers	Analysis started	Edited synopsis for Country policy paper;
Min. 16 months prior to the minister’s approval of the Country programme	Presentation of the synopsis to the Council for Development Policy	Edited synopsis
Presentation of the synopsis to the Parliamentary Foreign Affairs Committee	Drafting Concept note and annexes	Same as above – only revised if major changes
Min. 15 months prior to the minister’s approval of the Country programme	Drafting Country policy paper	Public consultation of Concept note. Forward Concept note to KVA min. 3 weeks in advance of meeting in Danida Programme Committee	Draft policy paper Concept note with annexes
Min. 14 months prior to the minister’s approval of the Country programme	Meeting in Danida Programme Committee.	Concept note and annexes. List of received responses from the consultation and summery conclusions from Danida Programme Committee.
Min. 13 months prior to the minister’s approval of the Country programme	Presentation to the MFA senior management (Koncernledelsesforum)	Draft Country policy paper
Min. 12 months prior to the minister’s approval of the Country programme	Finalising the Country policy paper	Development of Country programme Document and Development engagement Documents	Final draft Country policy paper
Presentation to stakeholders in priority country	Final draft Country policy paper
Min. 11 months prior to the minister’s approval of the Country programme	Final Country policy paper for approval by the Ministers	Final draft
The Council for Development Policy and the Parliamentary Foreign Affairs Committee receives Country policy paper for orientation	Final Country policy paper
Lay out and publishing to be coordinated with PDK	Final Country policy paper
Min 8 months prior to the minister’s approval of the Country programme	ToR for appraisal forwarded to TAS	ToR
All draft documentation for Country programme forwarded to TAS	Draft Country Program Document incl. Development engagement Documents and associated partner documentation
Min. 6 months prior to the minister’s approval of the Country programme	Appraisal process finalized	Appraisal Report, recommendations summary
Min. 2 months prior to the Minister’s approval of the Country programme	Country programme Document with appropriation cover sheet forwarded to KVA	Country programme Document, annexes and Development engagement Documents
Min. 2 months prior to the Minister’s approval of the Country programme	Presentation to the Danida External Grant Committee
After Danida External Grant Committee meeting	The minister approves the Country programme	Resumé from Danida External Grant Committee
After Minister’s approval	If direct legal basis for the commitment is not in place at Finance Act: Presentation to the Parliamentary Finance Committee	Document for Finance Committee (Aktstykke)
After Minister’s approval	Signing of legally binding agreements (commitments) with partner(s)	Government-to-government agreement(s) and/or other legally binding agreements
After agreement(s) are signed	Book commitment in MFA’s financial systems within budgeted quarter.