We are looking for an Academic Officer (Consular Affairs) in Hanoi

 

  • Position: Academic Officer (Consular Affairs Officer)  

  • Type of employment: 40 hours per week. Contract until end of July 2028

  • Starting date: As soon as possible

  • Location: The Danish Embassy in Hanoi, Vietnam

  • Deadline for application: 19 November 2026

The Embassy of Denmark in Hanoi is looking for an Academic Officer whose job will mainly focus on work with matters related to overseas adoption from Vietnam in the period 1995-2015. You will be part of the Consular and Visa team and work closely together with the Counsellor of Consular Affairs and Science & Technology.

The position is temporary and is scheduled to end in July 2028. In this time period the Embassy will be helping adoptees and their families in Denmark to gain insight into their past cases and adoption stories.  

 

Main tasks and responsibilities: 
• Assist the Counsellor with project implementation and daily operational tasks,
• Receive and review documents submitted by the adoptees seeking information about their origins,
• Arrange meetings and prepare relevant documentation for meetings with the Vietnamese authorities,
• Maintain an overview of individual cases, follow up and monitor their progress,
• Facilitate communication and information exchange between Danish and Vietnamese authorities,
• Support the production and writing of a manual for handling of future cases and requests,
• Provide logistical and planning support for meetings and missions,  
• Provide consecutive interpretation during meetings, translate documents and correspondence, 
• Manage all filing requirements with due respect to GDPR,  
• Perform other administrative and ad hoc duties as required. 

 

Qualifications:

• Bachelor degree in law, social sciences, project/administration management or similar, 
• A Master degree is an advantage.


Professional experience:
• Experience and knowledge of the adoption area, e.g. from a non-government or government body, as well as, 
an established network in relevant organisations and agencies,  
• Minimum 4 years of progressive responsibility in administration work or visa/consular affairs, 
• Experience working in a diplomatic mission, an international organisation or international company in a similar position will be advantage.

 

Skills:
• Take ownership of your tasks and proactively collaborate with cross-functional teams to ensure success,  
• Strong planning, coordination, and problem-solving abilities, 
• High personal integrity and natural authority, 
• Excellent communicator with a proactive mindset, 
• Fluent in English – both written and spoken and ability to provide translation during meetings, 
• IT proficiency a must.

 

What we offer: 
• A high degree of autonomy in an exciting, fast-paced environment, 
• A supportive, family-friendly workplace with strong work-life balance (40-hour work week, flex-time, 20 days annual leave)  
• Dedicated colleagues and an international atmosphere with strong team spirit, 
• Competitive salary based on your responsibility, your qualifications and experience, 
• Opportunities for professional development (on-the-job learning, MFA training, e-courses).

 

Employment conditions:
• You are employed with a work week of an average of 40 working hours, including a 30 minutes daily lunch break 
• You will be entitled to 20 days of paid vacation per year, 
• Attractive health insurance, 
• Benefits and other conditions will be based on the Embassy’s Staff Rules. 

 

Kindly refer to the full Job Description attached.

 

How to Apply:
Send your application (cover letter, CV, educational documents, recommendations, and 2–3 references) in English to: [email protected] 
Subject line: Application – Consular Affairs Officer 
Deadline: 19 November 2026