Position: Admin & Finance Officer for Consulate General in HCMC

Type of employment: 40 hours per week. A two-year contract with possible extension

Starting date: As soon as possible

Location: Consulate General in HCMC, Vietnam

Deadline for application: COB 21 Oct 2026

The Consulate General in HCMC is looking for an Admin & Finance Officer to support the Consulate General.

 

Main tasks and responsibilities

1. Administration and Personal Assistant to the Consul General

  • Manage day-to-day administrative activities and support the smooth operation of the Consulate General.
  • Provide general administrative and organisational support to the Consul General, including support with calendars, appointments, meetings, travel arrangements, and other professional and personal commitments as required.
  • Coordinate meetings, official visits, events, receptions, and other activities.
  • Prepare and coordinate correspondence, briefing materials, presentations, meeting notes, and other documents.
  • Maintain organised electronic and physical filing systems, records, and databases.
  • Maintain office supplies, equipment, service contracts, and other administrative resources.
  • Liaise with suppliers, service providers, government authorities, diplomatic missions, and other external contacts.
  • Coordinate administrative matters with the Embassy of Denmark in Hanoi and ensure relevant procedures are followed.
  • Perform other duties as assigned by the Management

2. Finance & Accounting Support

  • Take charge of all accounting needs of the Consulate General
  • Process bank payments for running cost and internal accounting system
  • Keep control of the Consulate General budget and expenditures
  • Keep track of VAT recording for VAT refunding on quarterly basis
  • Coordinate with Embassy of Denmark in Hanoi for monthly, quarterly and yearly accounting reports
  • Liaise with FOSCO for social insurance contribution
  • Liaise local bank and Ministry of Foreign Affairs in Denmark on banking issues

3. Additional Consular Support

  • Provide administrative support for the consular department when needed for visa, passport, driving licence, and other consular services.
  • Assist with applications, appointments, enquiries, correspondence, and follow-up.
  • Maintain accurate and confidential consular records and documentation.
  • Liaise with applicants and relevant authorities as required.

Professional experience

  • Minimum 3–5 years of relevant professional experience in administration, finance, consular services, executive/personal assistance, or a related field.
  • Demonstrated experience in office administration, financial record-keeping, budgeting, payments, invoicing, and expense management.
  • Experience providing administrative and organisational support to senior management, including calendar management, scheduling, travel arrangements, correspondence, and meeting coordination.
  • Previous experience in a diplomatic mission, consulate, government institution, international organisation, or similar professional environment is an advantage.
  • Experience dealing with government authorities, financial institutions, suppliers, service providers, and members of the public.
  • Experience working in a multicultural or international environment is desirable.

Kindly refer to the full Job Description attached!

How to Apply

Send your application (cover letter, CV, educational documents, recommendations, and 2–3 references) in English to: [email protected].


Subject line: Application – Admin & Finance Officer

Deadline: COB 21 Oct 2026