Open Position - Administrative Officer at the Permanent Representation of Denmark to the EU

Position: Administrative Officer

Type of employment: Full time, two-year contract with the possibility of extension Local contract based on the Staff Rules of the Mission

Starting date: 1 October 2026 or earliest thereafter

Location: Rue d’Arlon 73, 1050 Bruxelles

Deadline for application: 21 August 2026

The Permanent Representation of Denmark to the European Union is seeking to recruit a personal assistant to the Danish ambassador to the Political and Security Committee. As our new colleague in the administrative team, you will join the group of administrative officers who perform a wide range of various administrative and secretarial tasks with a high degree of individual responsibilities in a friendly, collaborative and dynamic work environment. The position is placed in a team assisting the ambassador in her daily activities, e.g., managing the calendar, tasks which can be subject to regular changes and uncertainty.

Furthermore, you will function as secretary to Danish delegations at EU council meetings in Brussels and Luxembourg on a regular basis.

 

Main task and responsibilities
Tasks and responsibilities include:

  • Administrative and secretarial tasks
  • Planning of meetings, events and travels

Required qualifications and experience

  • You have a relevant educational background, and it would be an advantage if you have previous experience with administrative work, secretarial functions or project management
  • A flexible mindset is required, as there might arise last minute changes, which need to be handled
  • The ability to maintain overview of smaller as well as bigger details, while being able to prioritize tasks
  • You must be service minded, level headed, have great interpersonal skills and be team oriented
  • You have the ability to prioritize tasks, maintain overview and confidentiality as well as attention to detail
  • We expect you to be familiar with MS Office
  • Proficiency in one of the Scandinavian languages is an asset as much communication is conducted in Danish. Good communication skills in written and spoken English is necessary and good knowledge of French is an advantage

Employment conditions

  • You will be offered full time permanent employment on a local contract based on the Staff Rules of The Permanent Representation of Denmark to the European Union
  • Your standard working hours will be 37 hours per week (full time position)
  • You will be entitled to 25 days of paid holiday per year.
  • Your salary will reflect your qualifications, relevant experience and proven work-related results

Application and recruitment process

To apply for the position, please send your application in one PDF-file including application and CV explaining your motivation and qualifications for the job to [email protected]. Please indicate ‘Administrative Officer’ in the subject line of the e-mail no later than 21 August 2026.

The Permanent Representation of Denmark to the European Union attaches great importance to equal opportunities for all and therefore welcomes applications from all qualified persons regardless of race, sex, religion, age or disability.

Only candidates called for an interview will receive a reply to their application. Selected candidates will be invited for interviews – expected to take place end-May.

The chosen candidate must present a “No Criminal Record” and pass security clearance by the Danish authorities prior to appointment.

By sending your application, you actively consent to the Permanent Representation of Denmark to the European Union’s processing of your personal information. You can find more information in the Privacy Notice on the Ministry of Foreign Affairs of Denmark’s webpage.

 

Questions
For any questions regarding the position, please contact the Head of Administration, Ms. Pernille Hartmann. [email protected].

About us
The Permanent Representation of Denmark to the European Union acts under the authority of the Ministry of Foreign Affairs of Denmark and is part of the Danish network of diplomatic representations abroad. The permanent representation handles Danish interests in the EU cooperation and covers various policy areas. Because of this, posted staff from all ministries in Denmark are present at the mission. Find more information on um.dk and eu.um.dk.

A printable PDF version can be accessed here.