ADMIN OFFICER, MYKOLAIV

ARE YOU INTERESTED IN WORKING WITH DENMARK’S SUPPORT TO MYKOLAIV CITY AND REGION? 

THEN YOU MIGHT BE THE NEW ADMIN OFFICER (MATERNITY VACANCY) AT THE DANISH EMBASSY OFFICE IN MYKOLAIV

The Embassy of Denmark to Ukraine is now hiring an experienced and service-minded colleague with strong administrative skills and a pragmatic approach to join our team as Admin Officer at the Danish Embassy Office in Mykolaiv. You will work closely with colleagues from different teams at the Embassy, Danish and Ukrainian authorities and companies, as well as international partners and organisations. 

You will be working physically at the Royal Danish Embassy Office in the centre of Mykolaiv. We offer a friendly and respectful working environment with good opportunities for professional development. 

Your tasks and responsibilities will include:

  • Provision of competent and timely assistance to the general professional administration of the Danish Embassy Office in Mykolaiv.
  • Development and maintenance of collaborative relationships with Ukrainian and Danish authorities as well as international partners and other stakeholders working in and with Mykolaiv city and region.
  • Set up and participate in meetings with Ukrainian companies, organisations and authorities in relation to the Mykolaiv-Denmark Partnership and private sector cooperation.
  • Help arrange and participate in project site visits in different parts of Mykolaiv region and occasionally across Ukraine. Some travelling, including to Kyiv and to Denmark, is thus to be expected.
  • Participate in meetings with stakeholders with contribution to translation and writing of minutes, as well as contributing to Embassy briefings;
  • Assistance with organisation of the Embassy Office’s travel arrangements, meetings, visits of Danish delegations etc.
  • Support to Embassy social media and website.
  • Assistance to other Embassy administrative tasks.
  • Other tasks may be assigned in dialogue with management and depending on qualifications of the successful candidate.

Professional qualifications:

  • Professional integrity and sound judgment in consequential decisions.
  • Ability to maintain confidentiality and discretion.
  • Ability to interact with people of different backgrounds in a polite and friendly manner.
  • Experience in administration of a public or private organization is a must.
  • Flexibility and ability to cooperate within and outside of one’s team.
  • Strong English and Ukrainian, spoken and written language, including translation skills.
  • Working experience from a government body, an international organisation, a consultancy firm or an embassy, preferably within fields related to business and development is an advantage.
  • Relevant university degree is an advantage.
  • Experience with public communications and/or social media is an advantage.

Personal qualifications:

  • Empathetic and tactful personality.
  • Ability to work under pressure.
  • Attention to details and great professionalism.
  • Team player.
  • Pragmatism and positive attitude.

Starting Date:

19th of October 2026 or as soon as possible thereafter. Employment requires security clearance from the Danish authorities. The applicant should be eligible for working in Ukraine, i.e. be a Ukrainian national or have a valid Ukrainian work permit. A competitive salary package will be provided according to qualifications. 

Application deadline and recruitment process:

To apply for the position, please send your application in English (cover letter and CV in one PDF, maximum 3 pages in total) addressed to the Danish Embassy at [email protected] no later than 30th of September 2026.
Please write in the subject line: “[Name] – Application – Admin Officer at the Danish Embassy Office in Mykolaiv”. 

Equality:

The Ministry of Foreign Affairs of Denmark wishes to promote equality and diversity. Therefore, all qualified and interested persons, regardless of age, gender, religion and ethnicity, are invited to apply for the position.

The Embassy is obliged to follow EU-rules of handling personal information (GDPR) when we receive and process job applications. Our processing of personal information will rely on your consent (art. 6, no. 1 litra a). Please read Privacy Notice (um.dk)  of the Danish Ministry of Foreign Affairs before applying . By sending your application, you actively consent to our processing of your personal information. In the abovementioned policy you can read more about your rights (among others your right to withdraw your consent), how we process your data and how to complain about our processing of your personal data