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Summer Pass for Children enrolled in schools or universities outside of Denmark

 

                                                                                                                                                                                                                                           Ref. 24/25773

                                           

 

CIRCULAR  NOTE

      

‘Summer Pass’

 

The Ministry of Foreign Affairs of Denmark, Protocol Department, presents its compliments to all Heads of Diplomatic Missions and Consulates accredited to and resident in Denmark and to Heads of International Organisations and Other Missions resident in Copenhagen and has the honour to announce the introduction of a ‘Summer Pass’.

 

The ‘Summer Pass’ is introduced with the aim to offer unmarried children of staff members of Diplomatic Missions or personnel of International Organizations based in Denmark the possibility to apply for a residence permit card valid for a maximum of four months within the period from either May to September (Northern Hemisphere) or from November to February (Southern Hemisphere) when the children wish to reside in Denmark during their summer holiday from a school or university abroad.

 

If granted a ‘Summer Pass’ the student will hold a residence permit without diplomatic immunity or privileges issued by the Protocol Department and will receive a Danish administrative CPR number.

 

The application for a ‘Summer Pass’ must meet certain conditions. As a part of the application, the MFA requires documentation (in English or French) of:

- Enrolment in a school or university abroad
- The duration of the summer holiday at the school or university abroad

 

For information on the application procedure, see Annex 1, which will also be inserted as a new chapter in Guide for Diplomats.

 

Non-EU/EEA/Swiss citizens will need to obtain a national D-visa prior to entry into Denmark. This also applies to non-EU/EEA/Swiss students, who for shorter stays would be visa-free.

 

As for the summer 2024, the Protocol Department will on an exceptional basis be able to process applications from students who are already in Denmark either as visa-free or on a Schengen visa.

 

The Ministry of Foreign Affairs of Denmark, Protocol Department, takes this opportunity to renew to all Heads of Diplomatic Missions and Consulates accredited to and resident in Denmark and to Heads of International Organisations and Other Missions resident in Copenhagen, the assurances of its highest consideration.

 

 

Copenhagen, 22 May 2024

 


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‘Summer Pass’

Annex 1



A residence permit card valid for a maximum of four months within the period from either May to September (Northern Hemisphere) or from November to February (Southern Hemisphere) may be issued to unmarried children of staff members of Diplomatic Missions or personnel of International Organisations based in Denmark when the children wish to reside in Denmark during their summer holiday from a school or university outside of Denmark (‘Summer Pass’).

The possibility of obtaining a Summer Pass is an additional privilege. The application for a Summer Pass must meet certain conditions and the MFA will review the application before granting a Summer Pass.

If granted a Summer Pass, the child will hold a residence permit without diplomatic immunity or privileges, issued by the MFA, Protocol Department and will receive a Danish administrative CPR number.

Application and conditions:

The unmarried child must be under the age of 27 and must be a child of staff members of a Diplomatic Mission or personnel of International Organisation who holds a residence permit issued by the MFA, Protocol Department. A Summer Pass can only be issued once per year per child.

For the application, the MFA requires the following:

  • Registration form no. 7 (available on the website of MFA, Protocol Department)
  • Diplomatic note, indicating the date of arrival in and departure from Denmark (max. 4 months)
  • Copy of (diplomatic or national) passport
  • Documentation of enrolment in a school or university outside of Denmark
  • Documentation of the duration of the summer holiday at the school or university outside of Denmark

The documents must be in English or French.

Other documents, i.e. birth certificate of children, statement of consent from the other parent if the child is under the age of 18, and both parents are not living in Denmark, documentation of adoption, etc. should be included where relevant.

We advise that the application is submitted well in advance of the planned departure for Denmark, as the processing time for applications for residence permits is up to two (2) months. The application must be sent electronically (PDF-format) via e-mail to: [email protected]. All documents must be of good quality and in colour. The copy of the passports must be sent in a separate PDF-file.

Non-EU/EEA/Swiss citizens will also need to obtain a national D-visa prior to entry into Denmark following the normal procedure as described in chapter 5.1 (Diplomatic Missions) or 9.1 (International Organisations). This also applies to non-EU/EEA/Swiss citizens, who for shorter stays would be visa-free.

Departure:

Besides the required personal information, the card will indicate the date of the student’s arrival in and departure from Denmark. After the departure date, the residence permit card is no longer valid and the Diplomatic Mission or International Organisation must, before the child’s departure, return the card to the MFA, Protocol Department.

To facilitate the departure from Denmark of non-EU/EEA/Swiss citizens who require a visa, these must have an exit stamp inserted in their passport. The passport must be handed in to the Protocol Department during opening hours (please see The Protocol Department (um.dk) for current opening hours) together with the residence card. While the child or his/her representative is waiting at the Protocol Department, an exit stamp will be inserted into the passport, allowing the child to leave the country in due time. It is important that the child flies directly out of the Schengen area without a stopover in another Schengen country.

The student’s stay in Denmark while holding a valid Summer Pass is not included in the maximum of 90 days in any 180-day period that you are allowed to stay in Denmark or the other Schengen countries on a visa or as a visa-free. A visa-free student, whose Summer Pass has expired, can immediately thereafter stay in Denmark for up to 90 days within a period of 180 days as visa-free. Students who require a visa must exit Denmark before the Summer Pass expires, but are allowed to submit an application for a visa in another country (please see New to Denmark.dk for more information).