Position: Administrative Officer, with main focus on real estate
Type of employment: Full-time. Time-limited contract until January 31st 2027 – with the possibility of extension
Starting date: March 1st 2024 (or as soon as possible)
Location: Consulate General of Denmark in New York, 666 Third Avenue, 11th Floor, 10017-2201 New York
Deadline for application: 11 February 2024

The Consulate General of Denmark in New York is seeking to recruit a full-time administrative officer with focus on real estate tasks to start as soon as possible.  

You will be part of the Joint Administration of the Consulate General and the Permanent Mission of Denmark to the United Nations in New York (the two entities are co-located in “Denmark House” in the Chrysler Building). Working in an environment with multiple agendas, we are looking for an administrative officer who is flexible, adaptable to change, open-minded and able to think out of the box.

Denmark is a candidate to the UN Security Council in 2025-26 and this entails a major refurbishment of the joint Chancellery of the Danish UN-Mission and the Consulate General. Handling of contractors, tenders, logistics, permissions, logistics etc. for this project will be an initial core task of the position. Thus real estate tasks and projects will be your main focus area, but you will also work with other administrative tasks such as compliance, logistics, inventory and financial management, and you are expected to contribute to tasks outside your own portfolio.
  

Main tasks and responsibilities as an Administrative Officer:

• Point of contact for all real estate tasks and projects
• Rebuilding projects at Denmark House and residences
• Sourcing, contracting and supervising repairs and maintenance
• Inventory management, including procurement and sale of inventory
• Assisting incoming posted staff with lease and board approval
• Handling issues regarding housing/landlord
• Handling logistics for incoming and outgoing posted staff
• Preparing budget and forecasting for housing expenses for posted staff
• Taking lead on compliance within administration and real estate
• Ad hoc administrative tasks

Requirements for the position:

• Minimum 2-4 years professional experience with administration and/or real estate
• Knowledge about the real estate and lease agreements in NYC will be an advantage
• Experience with logistics, contracts and tenders in US will be an advantage
• Experience with ERP systems (Navision) would be an advantage
• Ability to work on multiple projects at once and to meet deadlines
• Experienced user in Microsoft Office - Excel, Word and Outlook
• Fluent in English (written and spoken) and ability to communicate clearly and openly

You are

• A problem-solver, innovative and solution-oriented
• Proactive, you take initiative and follow through
• Reliable and consistent in your work
• Customer and service-minded
• A team player, yet able to work independently
• Able to work under time pressure and to prioritize
• Attentive to detail, but also able to see the bigger picture
• A positive person with a positive approach to handling of assignments

Employment conditions

• You will be offered full time employment until January 2027 (with the possibility of extension)
• Your standard working hours will be 37 hours per week
• You will be entitled to 5 weeks (25 working days) of paid vacation days per year.
• You will be offered reasonable coverage of sickness expenses. So will your spouse/partner/children under the age of 26 if you provide for him/her/them.
• As part of your salary, you will be covered by a workplace pension scheme The gross yearly salary for the position – for an employee subject to US income taxation – is 71,553$. For a tax-exempt employee (non-US) the yearly net salary is 57,226$. Depending on the candidate’s qualifications, an additional individual allowance may be added.

Application and recruitment process 
To apply for the position, please send your application (cover letter, CV, proof of relevant education, recommendations and 2-3 references) in English to the Consulate General. You can either send your application by mail (see address at top right corner) or by email to [email protected]  marked “Administrative Officer Application. Your name”. Your application should be in our possession no later than 11 February 2024. 

Selected candidates will be invited for interviews – expected to take place in February. 

Please note that sending personal information over the internet is at your own risk.

The Royal Danish Consulate General in New York attaches great importance to equal opportunities for all and therefore welcomes applications from all qualified persons. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, age, national origin and will not be discriminated against on the basis of disability

The chosen candidate must present a “No Criminal Record” and pass security clearance by the Danish authorities prior to appointment.

Questions
For any questions regarding this position, please contact Mark Balling Sørensen at [email protected] or telephone +1 (212) 705-4905.