Position: Administrative and Operations Manager
Type of employment: Full-time, two-year contract on local terms
Starting date: 1 March 2027
Location: Consulate General of Denmark in New York, 666 Third Avenue, 11th Floor, 10017 New York
Deadline for application: 20 November 2026

About the position

The Consulate General of Denmark in New York is seeking a highly organized, proactive, and experienced Administrative and Operations Manager with legal expertise to oversee operation and administrative functions of our organization. You will be part of the Joint Administration of the Consulate General and the Permanent Mission of Denmark to the United Nations in New York. 

We are looking for a highly organized Administrative and Operations Manager who is flexible and able to think out of the box. The successful candidate will play a key role in ensuring the efficient management of official residences and other staff housing. Additionally, you will be ’one-stop-serviceshop’ for our expats in matters of diplomatic accreditation and reimbursement of expenses etc. Finally, the position includes related responsibilities to financial administration, contract and budget management, procurement, and being back-up on some HR tasks.

This is a diverse and hands-on role requiring strong organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a professional and international environment. It also requires the ability to review administrative and operational processes as well as contracts, lease agreements etc. in order to pinpoint financial risks and potentials for enhanced efficiency as well as requirements for improved compliance and make recommendations in accordance with the findings. Confidentiality when handling sensitive personnel information is also required.      

Key Responsibilities – Property and Operations Management

• Oversee the management, maintenance, and upkeep of official residences, including property inspections, renovations, and improvements.
• Manage the housing portfolio, including lease negotiations, renewals, residential moves, and related logistics.
• Liaise with landlords, contractors, suppliers, and service providers 
• Maintain accurate property records, contracts, inventories, and maintenance schedules.
• Review contracts, lease agreements, and other legal documentation, ensuring compliance with relevant requirements and identifying potential risks.
• Provide analytical, administrative, and operational support to management, including planning, coordination, and decision-making.
• Service posted diplomatic staff with guidance and direct support in matters of accreditation, reimbursement of expenses etc, (the ‘one-stop-serviceshop’)

Other tasks – Financial and administrative support including human resource functions

• Assist in preparing, monitoring, and managing operation and maintenance budgets.
• Review, verify, and approve invoices and payment 
• Review supplier contracts, quotations, and service agreements
• Identify opportunities for cost savings and improved operational efficiency
• Back-up on selected HR functions, including staff on- /offboarding, contracts and employment-related documentation
• Assist management with general administrative and operational matters.

Requirements for the position:

• Relevant experience in operations, facilities, property management, or a related field.
• Legal qualifications are highly desirable, particularly experience with contracts, leases, or employment law.
• Strong financial awareness, including budgeting, invoice management, and cost control.
• Excellent organizational, analytical, and problem-solving skills, with the ability to work independently and manage competing priorities.
• Experience in optimizing administrative and operational processes to improve efficiency.
• Strong communication and interpersonal skills, with the ability to engage effectively with diverse stakeholders.
• Proficiency in Microsoft Office and experience with relevant financial and administrative systems.
• Excellent written and spoken English; Danish or another Nordic language is an advantage.

What we offer

• You will be offered full time for 2 years employment on a contract on local terms (with the possibility of extension)
• Your standard working hours will be 37 hours per week
• You will be entitled to 5 weeks (25 working days) of paid vacation days per year. 
• You will be offered reasonable coverage of sickness expenses. So will your spouse/partner/children under the age of 26 if you provide for him/her/them.
• As part of your salary, you will be covered by a workplace pension scheme 
• The gross yearly salary for the position – for an employee subject to US income taxation – is $75,199. For a tax-exempt employee (non-US) the yearly net salary is $60,159. Depending on the candidate’s qualifications, an additional individual allowance may be added.

Application and recruitment process 
To apply for the position, please send your application (cover letter, CV, proof of relevant education, recommendations and 2-3 references) in English to the Consulate General. You can either send your application by email to [email protected] marked “Administrative and Operations Manager application. Your name”. Your application should be in our possession no later than November 20th 2026. 

Selected candidates will be invited for interviews – expected to take place in November and December. Please note that sending personal information over the internet is at your own risk.

The chosen candidate must present a “No Criminal Record” and pass security clearance by the Danish authorities prior to appointment.

Questions
For any questions regarding this position, please contact Mark Balling Sørensen at [email protected] or telephone +1 (212) 705-4905.