Position: Consular Officer/Assistant Consular Officer

Type of employment: Full-time employment for one year with the possibility of extension

Location: 666 Third Avenue 11th Floor, New York, NY 10017

Expected starting date: August 1, 2024

Deadline for application: May 1, 2024

The Consulate General of Denmark in New York is seeking to recruit a pro-active and result-oriented candidate to fill a full-time position either as Consular Officer or as Assistant Consular Officer (depending n the qualifications and prior experience of candidate) at the Consular Department.

The Consulate General is part of the Danish Foreign Service (cf. below) and Denmark's official representation in New York. We advise and assist in a number of areas – consular, commercial, investment and cultural – and we communicate to the US public on important topics of relevance to Denmark. The Consulate General consists of approx. 40 employees. You will be hired as a part of the Consulate General’s Consular team consisting of 8 employees and you will refer to the Head and the Deputy Head of the Team.

Job description

The Consular team handles a wide range of matters from consular assistance to Danes abroad across the East Coast and handling applications for visa and residence permits for Denmark in the United States. Your job is to ensure that important functions are completed on a daily basis. You will work alongside experienced consular officers to provide support and coordinate duties as they are assigned.

Main tasks and responsibilities as Assistant Consular Officer

• Provide customer assistance to Danish nationals applying for passports at the counter
• Assist with data entry for various internal systems within passport, visa and residence permits
• Answer inquiries about Danish rules and regulations
• Provide daily clerical duties as required, which will include scanning, copying and archiving
• Occasionally provide assistance to Danish inmates
• Constant awareness of the visa and consular work as an important tool to show the best of Denmark at any given time

Main tasks and responsibilities as Consular Officer

• Provide customer assistance to Danish nationals applying for passports at the counter
• Answer inquiries about Danish rules and regulations
• Processing visa applications
• Approve visa applications (this can only be done by an EU national)
• Occasionally provide assistance to Danish inmates
• Constant awareness of the visa and consular work as an important tool to show the best of Denmark at any given time

Required qualifications

• Excellent command of English  – both oral and written
• Excellent communication skills
• IT proficiency and solid skills regarding the Microsoft Office program
• A structured mind-set and excellent planning and coordination skills
• Ability to work both independently and collectively.
• Service-mindedness

For a position as Consular Officer previous experience of working with Schengen visa applications will be required.

Desired qualifications

• Command of one of the Scandinavian languages is not a requirement, but will be considered an advantage.
• Good motivation skills
• A high degree of integrity and ability to handle stressful situations.
• Good social skills

Personal characteristics

• You are a team player
• You have a positive approach to assignments
• You are able to handle multiple tasks and work under time pressure
• You are comfortable with repetitive tasks
• You are attentive to details even with large caseloads and you are comfortable with occasional overtime

We offer

• A fun and informal work environment where we strive to deliver high quality results and good services while supporting each other. 
• Working with an experienced team which prioritizes team work.
• Temporary work opportunity in amazing New York City.

Employment conditions

• You will be offered full time employment for 1 year on local terms with the possibility of extension
• You will be employed with a work week of – on average – 37 hours, including a 30 minutes daily lunch break, but you are employed without an upper hours’ working limit. This implies that you must work more than 37 hours a week if your work so requires without receiving compensation for overtime. You must expect longer working hours during peak periods
• You will be entitled to 5 weeks (25 working days) of paid vacation days per year
• As part of your salary you will be covered by a workplace pension scheme. 
• You will be offered reasonable coverage of sickness expenses. So will your spouse/partner/children under the age of 26 if you provide for him/her/them.
• The gross yearly salary for the position – for an employee subject to US income taxation – is $ 71,868 for a tax-exempt employee the net salary will be $ 57,490. Depending on the candidate’s qualifications, - i.e. if they are sufficient to assume the role of Consular Officer - an additional individual allowance can be added

Application and recruitment process

To apply for the position, please send your application (cover letter, CV, proof of relevant education, recommendations and 2-3 references) in English to HR manager, Jens-Jacob Simonsen and Vice Consul, Emma Yee Lotz. You can either send your application by mail (see address at top right corner) or by email to [email protected] marked “Assistant Consular Officer Position”. Your application should be in our possession no later than May 1, 2024. Please note that sending personal information over the internet is at your own risk.

The Royal Danish Consulate General in New York attaches great importance to equal opportunities for all and therefore welcomes applications from all qualified persons. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, age, national origin and will not be discriminated against on the basis of disability

Selected candidates will be invited for interviews – expected to take place one week after the deadline.

The chosen candidate must present a “No Criminal Record” and pass security clearance by the Danish authorities prior to appointment.

Questions

For any questions regarding the position, please contact Head of Consular Department, Vice Consul Charlotte Bording Pedersen or Vice Consul Emma Yee Lotz at [email protected] or 212-223-4545.

About us

The Consulate General of Denmark in New York is part of the Danish Foreign Service. The Consulate General is an ambitious, high-paced, dynamic and friendly workplace

About us (um.dk)

Consulate General of Denmark in New York (um.dk)