Job opening in New York

Executive Assistant and Legal Advisor to the Consul General

Job opening in New York

Executive Assistant and Legal Advisor to the Consul General

Application deadline: 30 September 2026

Position: Executive Assistant and Legal Advisor to the Consul General
Type of employment: Full time employment for 2 years with the possibility of extension 
Starting date: 1 January 2027
Location: 666 Third Avenue 11th Floor, New York, NY 10017 
Deadline for application: 30 September 2026

 

The Consulate General in New York is seeking to recruit a service-minded, structured, pro-active and well-organised Executive Assistant and Legal Advisor first and foremost to provide the Consul General with high level administrative, logistical and practical support. 

The position has been part time till date and the legal assignments have been added to the portfolio in order to make the position full time.   

The main task of the position is to manage the Consul Generals schedule and make sure that you prepare for all engagements, being one step ahead at all times. You will be reporting directly to the Consul General and work closely with the staff members in charge of events, organized or co-sponsored by the Consulate. 

You will be proof-reading and quality checking briefing notes and speeches for the use of the Consul General - including of substance, content and format – including with a view to enhance the knowledge base of the political, economic, commercial and cultural state of affairs in the Tri-State area.

You will be the primary point of contact for external and internal inquiries addressed to the Consul General and you will also be in charge of managing and updating the Consuls network of contacts. 

In addition to the above the position includes legal counselling and reviewing vis-á-vis contracts etc. administered by the Consulate as well as administrative tasks on behalf of the Consul General. 

The position requires a high level of professionalism, discretion and reliability.  


Main tasks and responsibilities as an Executive Assistant (EA):

  • Managing the Consul General’s schedule.  
  • Arranging all meetings and travels of the Consul General.
  • Coordinator of all events at the Residence of the Consul General.
  • Managing and updating the network of the Consul Generals contacts
  • Coordinator of bigger and high-level visits to the Consulate General 
  • Administrative tasks on behalf of the Consul General including financial settlement of expenses on behalf of the Consul General
  • Proof-reading and quality checking of briefing notes and speeches to the Consul General 
  • Legal counselling and reviewing of contracts etc. administered by the Consulate 
  • All ad hoc tasks related to the daily operations of the Consul General.

 

Required qualifications:

  • A high sense of responsibility and proactivity.
  • Ability to work independently and efficiently.
  • Strong administrative skills.
  • High degree of service-mindedness.
  • Professionalism, discretion with confidential matters and reliability.
  • A structured mind-set and strong planning and coordination skills.
  • Ability to work under pressure and prioritize accordingly.
  • Bachelor or Master of Law.
  • Excellent command of English – both oral and written. 
  • IT proficiency with commonly used tools.
  • Strong written and oral communication skills.
  • Interpersonal skills and team player abilities, as well as understanding the balance being the link between the Consul General and her staff.
  • Ability to be flexible and willing to adapt to the changing needs of the Consul General.

 

Desired qualifications:

  • Command of one of the Scandinavian languages is not a requirement, but will be considered an advantage. 

 

We offer:

  • An exciting and dynamic work environment in the diplomatic circles of New York with a wide range of diverse tasks.  
  • Opportunities for further development of your professional and personal competences.

 

Employment conditions:

  • You will be offered full time employment for 2 years on a local contract, with the possibility of extension.
  • Your standard working hours will be 37 hours per week with a requirement to be available for events that take place in the evenings, weekends or holidays. 
  • You will be entitled to 5 weeks (25 working days) of paid vacation days per year. 
  • You will be offered reasonable coverage of sickness expenses. So will your spouse/partner/children under the age of 26 if you provide for him/her/them.
  • As part of your salary, you will be covered by a workplace pension scheme 
  • The gross yearly salary for the position – for an employee subject to US income taxation – is 75,200$ For a tax-exempt employee the salary is 60,200$. Depending on the candidate’s qualifications, an additional individual allowance may be added
  • Additionally the Consulate will cover the employer part of pension contribution and the employer part of medical insurance. 

 

Application and recruitment process:

To apply for the position, please send your application (cover letter, CV, proof of relevant education, recommendations and 2-3 references) in English. You should send your application by email to [email protected] marked “Consulate General – Executive Assistant”. Your application should be in our possession no later than September 30th 2026. Please note that sending personal information over the internet is at your own risk.

The Consulate General attaches great importance to equal opportunities for all and therefore welcomes applications from all qualified persons regardless of race, sex, religion, age or disability.

Selected candidates will be invited for interviews – expected to take place in the first half of October. 

The chosen candidate must present a “No Criminal Record” and pass security clearance by the Danish authorities as a condition for the appointment.



Questions:
For any questions regarding the position, please contact Jens-Jacob Simonsen [email protected] +1 917 403 8857. 

About us:
The Danish Consulate General in New York is part of the Danish Foreign Service. The Consulate General is an ambitious, high-paced and dynamic workplace with approximately 35 employees, four of whom are posted from the Danish Ministry of Foreign Affairs.  

For more information about the Consulate General see our Homepage.