Company documents

Endorsement of cover letters by the relevant chamber of commerce

If a company needs to have a document legalised which does not appear on the list of export documents or notary actions, the company must prepare a cover letter on its own letterhead with a short description of the document, number of pages and the purpose of the document. The document can be company information, product descriptions etc. 

The cover letter must be stapled together with the document, and afterwards, the cover letter must be stamped and signed by the company's chamber of commerce e.g. the Danish Chamber of Commerce or the Confederation of Danish Industry. The entire document package (cover letter + document) can be apostilled in the Ministry of Foreign Affairs. Please note, the sticker of the Ministry of Foreign Affairs of Denmark will only be put on the cover letter.

We do not accept endorsed documents with copies of documents issued by Danish or foreign authorities. Original documents issued by Danish authorities must be legalised according to normal legalisation procedures.  

If you want to legalise registration certificates, articles of association, or any other prints from the Danish Business Authority, you can find more information here.

The Ministry of Foreign Affairs reserves the right, based on an individual assessment, to refuse documents for legalisation if it cannot be demonstrated without reasonable doubt that it is a Danish document or if there is any other reason to doubt whether the document falls within the scope of the Apostille Convention. 

Additionally, the document must be computer-generated. Handwritten documents are not accepted.

 

Purchase Apostille/legalisation in our webshop:

You must make a purchase for legalisation/Apostille in our webshop before submitting or physically sending the document for legalisation. It costs DKK 230 per document. You will receive a receipt for the purchase via email.

Find the webshop here.
Find the guide to the webshop here.

After completing the purchase:

1. Document with a physical/wet signature from the chamber of commerce can be submitted in person or alternatively sent by physical mail or courier to the Legalisation Office. We do not accept scans, copies, or printouts of documents endorsed by the chamber of commerce.

When the documents are received and processed at the Legalisation Office:

1. Documents will be legalised immediately if submitted in person, or alternatively returned by physical mail or courier.

Document collection by courier or return by post: 

You can expect a processing time of 5-7 business days after we receive documents by mail or courier. Please note that processing times may be longer during busy periods.

You are responsible for postage and/or courier collection in connection with the legalisation of documents. You can optionally purchase Quick Letter return postage in our webshop or alternatively buy return postage directly on PostNord's website. The receipt of purchase and the return postage code/label must be enclosed with the documents for shipment or sent digitally to [email protected].

For courier collection within our opening hours, please send the waybill to [email protected] after we have processed your documents.

The Ministry of Foreign Affairs is not responsible for shipment and cannot provide guidance on delivery times. We kindly refer to the relevant postal service provider or courier.